Camden County Public Library allows the use of the library meeting room for civic and educational purposes only. The library meeting room use is permitted to non-profit groups regardless of their beliefs or affiliations. Use of the meeting room for library purposes takes precedence over other uses. The meeting room shall not be used for commercial purposes, for the solicitation of business, or for profit. Granting permission for use of the meeting room does not imply library endorsement of the aims, policies, or activities of any group.
To reserve the Library Meeting Room, please call (252) 331-2543 to schedule.
Reservations:
- Events and programming sponsored by the library and/or government of Camden County take precedence over all other use.
- All meetings shall be free of charge and open to the public.
- The library meeting room is available on a first-come, first-served basis.
- The library meeting room can be reserved only during normal library hours: Monday-Friday 9:00am – 6:00pm and Saturday 9:00am – 1:00pm. The library meeting room is not available for after-hours use.
- The meeting room will be unavailable whenever the library is closed due to holidays, inclement weather, or other emergencies.
- Employee groups or commercial firms will be interpreted as educational groups provided management is not using the meeting as a sales or promotion-type meeting.
- Organizations other than library-related shall not exceed 1 meeting/month – scheduled in advance. Additional meetings may be scheduled one month prior.
- The library reserves the right to reschedule confirmed reservations to use the space for programs or events sponsored by the library.
Rules for use:
- The library address or telephone number may not be used as the contact address for an individual or group using the meeting room. The use of the meeting room by a non-library group shall not be publicized in such a way as to imply sponsorship of the group’s activities.
- Groups using the meeting room may arrange tables and chairs as they wish. Library staff is unable to assist in setting up the meeting room or operating the groups’ own equipment. Groups shall return the rooms to its original condition at the conclusion of a meeting.
- Smoking is prohibited. No alcoholic beverages may be served. Light refreshments are permitted, provided the group cleans up. No food is to be left on the premises.
- Organizations must take reasonable precautions to avoid damage to equipment, furnishings, and library property. If damage occurs, please alert library staff as soon as possible.
- Meetings held in the room may not disrupt the general service of the library. Noise and conduct are expected to be kept at a level that will not disrupt the work of the library or other library users.
- Children ages 12 and under must remain with a parent, guardian, or caregiver at all times. Groups are required to always provide supervision both inside and outside the library.
