The County of Camden is seeking proposals to establish a pre-need, pre-event contract with a qualified and experienced debris management firm capable of efficiently removing massive volumes of disaster-generated debris from a large area in a timely and cost-effective manner during catastrophic events.

The RFP, including detailed specifications and procedures requires for response is available in the following link. A response to each entity's RFP should be made as specified in the RFP on  or before August 16, 2019.

1. Regarding RFP Disaster Debris Management and Removal Services, what is the time the bid is due on August 16, 2019?

RFPs are due by COB on August 16th, 2019.

2. Can I get a past bid tabulation / current contract pricing for disaster debris management and removal services?

Attached is the Bid Tabulation for Disaster Debris Management and Removal Services from Camden’s last RFP.  We are not currently under a contract. 

3. Do the minimum requirements for the proposal listed on page 5 need to be submitted in the order listed?

No.  The minimum requirements for the proposal are not required to be submitted in a specific order.

4. Can the County supply a copy of the Debris Management Plan?

A Copy of the Pasquotank-Camden-Elizabeth City Draft Debris Management Plan is attached.

5. Does the County have a final disposal site identified for mulch debris?

The Final Disposal Site is the Pasquotank County Landfill.

6. Per page 6 of the RFP, please provide a list of potential local subcontractors.

Attached is a list of potential local subcontractors.

7. On page 5, item “a” says “This RFP document signed by responsible party.”
a.       Does the entire RFP solicitation need to be returned and signed? 
b.       If it does need to be signed, do we need to make our own signature line? There are no required signatures within the RFP.
 
A statement page signed by the responsible party stating the proposal is equitable and in good faith, without collusion or fraud, confirming the information contained within to be true and accurate to the best of your knowledge for the services proposed and stating that the signatory is a duly appointed officer of the company (or something to this effect is customary and acceptable).
 
8. When does the County anticipate releasing answers for questions?
 
All submitted questions will be answered as soon as possible.
 
9. Additionally, will the questions be answered via an addendum or email? In order for a timely response, we plan to write the response this week and send the proposal via FedEx on August 14.
 
Per the RFP-pg. 2 – “Proposers may submit questions about the RFP to (This email address is being protected from spambots. You need JavaScript enabled to view it.This email address is being protected from spambots. You need JavaScript enabled to view it.This email address is being protected from spambots. You need JavaScript enabled to view it.) on or before August 12, 2019.  Questions must be in writing and submitted by e-mail to (see above). Questions will not be accepted over the telephone and anonymous questions will not be answered. All questions and answers will be posted on the CITY/COUNTY’s website at (city/counties websites addresses) .  CITY/COUNTY reserves the right to provide a combined answer to similar questions. Please check the website for updated information before submitting proposals.”

 
1. Item #8 on the fee schedule: Would the County/City consider changing the unit of measure for removal of Household Hazardous Waste from "CY" and "Tons" to simply "pounds"?
 
2. Item #9 on the fee schedule: Would the County/City consider changing the unit of measure for removal of e-waste from "CY" and "Tons" to simply "each"?
 
3. Item #11 on the fee schedule: Would the County/City consider changing the language "Standing Trees -- Cutting of standing trees determined by City as hazardous and hauled to the TDSRS for reduction" to "Standing Trees -- Fee is for cutting standing trees and placing on the ROW in the nearest, safe location for removal under Item #1 above".
 
4. Item #8 on the fee schedule: Would the County/City consider changing the unit of measure for removal of Household Hazardous Waster from "CY" and "Tons" to simply "pounds"?
 
5. Item #9 on the fee schedule: Would the County/City consider changing the unit of measure for removal of e-waste from "CY" and "Tons" to simply "each"?
 
6. Item #11 on the fee schedule: Would the County/City consider changing the language "Standing Trees -- Cutting of standing trees determined by City as hazardous and hauled to the TDSRS for reducation" to "Standing Trees -- Fee is for cutting standing trees and placing on the ROW in the nearest, safe location for removal under Item #1 above".
 
7. 11.b - Trees with Hanging/Dangerous Limbs -- Would the County/City consider changing the Fee Schedule item to just "per tree"?
 
At this time we are not interested in considering these changes for the RFP. These changes may be discussed further with the award recipient.

 

 

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