Camden County Vacancy Announcement

Position Description:  Clerk to the Board/Assistant to the Manager

Pay Grade and Salary: 
Salary Range:  $31,051.88 to $35,945.50.

Position Type: 
Full Time.

Close Date:  Open until filled. First review March 31, 2017.

General Definition of Work: Performs intermediate administrative work serving as Clerk to the County Board of Commissioners, preparing and maintaining official County records and files, maintaining the Minute Book, assisting the Board and County Manager with special projects, and related work as apparent or assigned.

Work is performed under the supervision of the County Manager and County Board of Commissioners.

Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions.

 Essential Functions:

Prepares Board agendas, agenda packets and agenda item action requests to be reviewed approved by Manager and Board of Commissioners.

Attends all regular, special and executive sessions of Board; takes minutes and records official actions; secures meeting space and availability of space; provides necessary equipment, materials and refreshments for meetings.

Prepares detailed minutes of meetings; maintains and updates the County Minute Book; prepares verbatim transcript when Board sits as a quasi-judicial body; maintains video recordings of Board meetings.

Attests official contracts and documents.

Maintains official records of the County; serves as custodian of the County Seal.

Prepares certifications and extracts from minutes.

Prepares and disseminates notification of Board meetings and public hearings.

Composes variety of detailed reports, resolutions, proclamations, ordinances, contract, legal, etc.; prepares ordinances for codification; distributes codified ordinances.

Maintains summary calendar of items referred to the Board; prepares Board action motions following meetings with correspondence and execution of documents.

Prepares and maintains records index system.

Administers oaths of office; prepares letters of appointment.

Prepares correspondence for the County Manager and Board members.

Prepares and disseminates information under the Freedom of Information Act as requested from the public; makes public records available for inspection by the public.

Archives the minutes of the Board of Commissioners in Raleigh upon request of the Department of Cultural Resources.

Handles scheduling and travel arrangements.

Proofreads and edits materials; prepares, updates and maintains files and records.

Operates standard office, word and data processing equipment.

Knowledge, Skills and Abilities: Thorough knowledge of the functions and organization of the County government; thorough knowledge of the rules of order as related to public hearings; thorough knowledge of the County's Charter and code; thorough knowledge of standard office procedures, practices and equipment; ability to research and prepare reports; ability to express ideas effectively, both orally and in writing; ability to establish and maintain effective working relationships with other County officials, staff, associates and the general public. Must possess computer skills and the ability to operate computer software programs including data processing.

Education and Experience: High school diploma or GED and considerable experience in local or county government operations and procedures, or equivalent combination of education and experience.

Physical Requirements: This work requires the occasional exertion of up to 10 pounds of force; work occasionally requires standing, walking, sitting, speaking or hearing and using hands to finger, handle or feel; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data; work has no exposure to environmental conditions; work is generally in a quiet location (e.g. library, private offices).

Special Requirements: Possession of or ability to acquire North Carolina Clerk Certification & Valid driver's license in the State of North Carolina.

Type of Application Required:  Click Here for the Camden County Employment Application

This position is not subject to the Personnel Policy.


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